Organizing your Remote Work

A work desk with a computer, cell phone, agenda, and office supplies.

Almost midway through 2020!

Now, more than ever, people are working remotely.

We have entered the freelance economy.

With it, comes remote working.

Times have changed- for the better.

As modern businesses emerge and traditional businesses shift their practices, more opportunity is created for digital professionals.

The recent Coronavirus outbreak forced the transition on how many businesses “do” business.

It’s a time of reflection and innovation.

Sometimes the best growth happens when we rest and let things fall into place.

I’ve put together a list of my top free resources for freelance writers.

So, in our time of “rebuilding,” take a look at how these tools can benefit your work.

Managing Client Invoices

1. And.co

A screenshot of the AndCo website homepage

Feeling overwhelmed?

Time to supercharge your project organization game.

And.co is an all-in-one platform to draft contracts, manage invoices, and accept payments.

As the website states,

“AND.CO is all you need to run your business from proposal to payment.”

With a sleek, snazzy, and intuitive interface, managing your projects has just gotten easier.

No more frustration with a confusing app.

Just straight to the point-

Or Straight to the Bank, if you like hip-hop.

See what I did there?

Other features include:

  • Set recurring invoices
  • Accept credit cards and PayPal
  • Invoice viewed alerts
  • Multi currency and language
  • E-signing

And many more.

Plus, it’s free.

So why not take a dive in!

Library of Stock Images

2. Pixabay

A screenshot of the Pixabay website homepage.

This mainly applies to blogging,

but most freelance writers have their own blogs.

They also have a collection of stock images to fill their blogs.

Pixabay has roughly 2 million royalty-free images ready for download.

Just search, pick out an image, and add it to your collection.

Well…you may spend a lot of time searching because there are so many amazing pics to choose from.

You get the point.

It’s a free resource every freelance copywriter or blogger should use.

Of course, there are others, and that choice is totally up to you-

But Pixabay is a go-to for many freelance writers due to its abundance of choices and simple interface.

Graphic Design

3. Canva

A screenshot of the Canva website homepage.

Canva is a graphic design tool website that uses a drag-and-drop format for putting images and text together.

It’s used by graphic designers and other content professionals as well.

Users can choose from many professionally designed templates, and edit the designs and upload their own photos.

Canva is available on both desktop and mobile devices.

As of 2019, Canva has over 20 million users across 190 countries.

What can you do with Canva?

Canva has pre-designed templates ready to edit by you, including:

  • Posters
  • Logos
  • Presentations
  • Flyers
  • Infographics
  • Social Media Posts
  • Brochures
  • Menus
  • Magazine Covers
  • And so much more

Canva is my, as well as many other freelancers, go-to because of its infinite library and ease of use.

Canva makes you the rockstar-

You can upload your own logos and photos as well to mix and match.

Best of all?

Canva has group mode that enables editing.

Just enter a team member’s email address and you’re ready to add them to your team.

Proofreading/ Editing Text

Remote editing

4. Grammarly

A screenshot of the Grammarly website homepage.

Grammarly is a digital writing tool that uses artificial intelligence to check spelling, grammar, and plagiarism.

In addition to spelling and grammar checking, clarity, consistency, vocabulary, delivery style, and tone is also checked.

There are both free and paid versions, with the latter offering a broader range of features including tone detection.

The company mission says it all-

“To improve lives by improving communication.”

Clear writing is one of the most in-demand skills employers look for.

Add Grammarly as a browser extension and receive automatic correction when you write emails, LinkedIn updates, and other social media posts.

Grammarly is a pioneer in the way we communicate across digital platforms.

It’s spell check but with the human dimension to it.

Make sure your message is delivered how you intended it.

Although Grammarly is used by college students and professionals in virtually every industry, freelance writers can especially benefit from this tool.

To Clarify Your Writing

5. Hemingway App

A screenshot of the Hemingway website homepage.

Grammarly helps you with spelling, grammar, and editing, but the list would not be complete without the Hemingway App.

Less people know about the Hemingway App than Grammarly.

The Hemingway App was named after the famous writer Ernest Hemingway, who was known for using few words as possible to not only make a point, but make it hit harder as well.

This goes against the advice of most college and university teachings.

But for freelance writers and copywriters, that’s a great thing!

Think about it-

We all know you’re competing for attention in the digital world.

So why use too many words to make a point and run on and on?

Don’t.

Be clear, concise, and compelling.

The Hemingway App transforms long, complex sentences into short, impactful sentences that your reader will understand.

It’s like an extension of the copywriter’s brain.

Still- continue to edit- but this app gives you a headstart in the process of “cutting down.”

Part of good writing is knowing when to cut down.

It’s a valuable skill and the Hemingway App will get you there.

Outsourcing and Collaboration

6. Fiverr.com

A screenshot of the Fiverr website homepage.

Fiver is the world’s largest marketplace for digital services.

Browse from a selection of qualified and experienced freelancers, and choose a gig in just one click.

Industries include:

  • Digital Marketing
  • Graphic Design
  • Translation
  • Proofreading and editing
  • Coding
  • Programming
  • Animation
  • Business Consulting
  • And so much more

Plus, every industry has subcategories to choose from.

Let’s say you need some digital marketing work.

Digital marketing is broad, so you will have to narrow it down.

In digital marketing there’s SEO, Paid, Social, blogging, and content marketing.

And that’s just barely scratching the surface.

You get the point.

Take the time to search for some services and go with who you trust.

Plus, that’s how you form business relationships as well.

I met my web developer on Fiverr and have been working with him exclusively ever since.

There is nothing wrong with asking for help and outsourcing things you may not be as great in.

The internet brings the world together this way.

We’re all part of a team and working remotely is possible because of this.

Managing Remote Communication

7. Slack

A screenshot of the Slack website homepage.

Working remotely may sound brand new and complicated, but as the saying goes,

“Right tool for the right job”

And this is so true.

Slack, as well as the other tools mentioned on this post, simplify working remotely.

Communication in the workforce is key, but when working remotely, everyone must be on the same page down to the dime.

Working remotely has its advantages, as stated in my other article; such as the advantages of hiring freelance writers.

Remote work is the future of work as we move through 2020.

One of the main reasons people may oppose working remotely is due to lack of communciation and organization.

Slack was engineered to smash these barriers by keeping teams updated through communication on a digital hub.

Slack works by communicating through channels-

These can be further divided by client, project, team, or whatever else you choose to organize your communication methods.

As the website states:

“The collaboration software that moves work forward.”

It’s the backbone and future of remote work.

Video Conferencing

8. Skype

A screenshot of the Skype website homepage.

Skype is a video conferencing tool that provides video chat and voice calls between computers, tablets, and mobile devices.

It also provides instant messaging services between users.

The platform is not limited to work-

Many people use Skype to talk with friends and family.

However you use Skype, you can guarantee it will improve your communications in business through its easy to use interface.

Want to have a team meeting?

Or go over a new blog post?

Skype adds a personal touch by allowing you to talk to your clients face-to- face.

My favorite part of Skype is its ease of use-

No complicated setup or need for an audio engineer.

Just get your laptop, headphones and get going.

It gives you that one-on-one to talk personally.

Download Skype today- you can’t go wrong.

Content Management Systems (CMS)

9. WordPress.com

A screenshot of the WordPress website homepage.

As stated above, most businesses have an online presence.

More freelancers have an online website and a blog.

It’s the same for freelance copywriters as well-

There’s no way around it.

WordPress is a great way to build a website with a blog and portfolio to showcase your work and impress clients.

The main CMS (Content Management Systems) are Wix, Weebly, Squarespace, and WordPress.

My personal favorite is WordPress-

And that’s okay.

Everyone has their own preference when it comes to their work.

I find WordPress has these advantages:

  • Responsive Web design (mobile optimization)
  • SEO friendly (Yoast SEO plugin)
  • Speed performance
  • Security
  • Community support (27 percent of the websites in the world are based on WordPress)

And just like the screenshot above says:

“Create a website in minutes.”

That’s why I use and recommend WordPress to digital professionals.

Word Processing Software

10. Microsoft Word

A screenshot of the Microsoft Office Word website homepage.

Ahhh….

Old school.

Basic.

You may have grown up on this software.

Now I understand, its been updated over the years.

But it’s a classic and it gets the job done.

All you have to do is type, edit, and arrange.

It’s really all you need as a freelance copywriter.

At least for the writing part.

But what I like about it is it let’s you get your words out.

And most people are already familiar with the tool.

So that’s why I made it a point to put this on my list.

As a writer, I have always loved it.

And will continue to use it to get my words out.

As you know, it has a simple user interface and quick navigation.

Once a user of word, always a user of word.

And that’s my list of essential tools for remote copywriters.

What other tools do you use to get the job done?

I’m interested in your thoughts 🙂

Thanks for reading and take time to relax.